Service Terms & Conditions
1.1 Application process
The Oxbridge International Summer School is open to all students aged between 15-18 years from the United Kingdom (“UK”) and internationally provided that the international students are from countries that do not require a visa to enter the UK. The student must be at least 15 years old at the start of the Summer Scheme but under the age of 18 at the time of applying.
1.2 Application terms and conditions
By making an application, the Student (as defined below) acknowledges that:
(a) these are the terms and conditions of the contract (the “Contract”) between the Student and Oxbridge International Summer School;
(b) the Student will be bound by the Contract upon receipt of an e-mail confirmation from Oxbridge International Summer School of its acceptance of the Student’s application; and
(c) the Student has read and accepted the Contract and the Rules and Regulations and will abide by them.
The term “Student” means the student and, where he is a minor, shall include his parents or guardian.
2. ACCEPTANCE AND CONFIRMATION OF ATTENDANCE
Upon receipt of the Student’s duly completed application form, Oxbridge International Summer School will send an e-mail confirmation of its acceptance of the Student’s application and issue an invoice. Acceptance onto the Summer Scheme is at the discretion of Oxbridge International Summer School.
2.2 Confirmation and Deposit
Confirmation of attendance is subject to the payment of a non-refundable deposit of £595 for each two week summer school by the Student to Oxbridge International Summer School within seven Business Days from receipt of invoice. The balance of the fees as set out in the invoice are payable by the Student no later than one month from receipt of the invoice. Oxbridge International Summer School reserves the right to cancel the Student’s place, without refunding his deposit, if payment in full has not been received by the due date.
All payments to Oxbridge International Summer School shall be made in pounds sterling by:
(a) cheque to be made payable to Oxbridge Interviews Ltd; or
(b) online payment via the Oxbridge Interviews Ltd booking system; or
(b) electronic transfer for same day value to the bank account of:
Oxbridge Interviews Ltd
Santander UK PLC
301 St Vincent Street
G2 5NT, UK
Sort code: 09-06-66
Account number: 4360705
IBAN number: GB65 ABBY 0906 6643 6070 55
2.4 Bank charges
It is the Student’s responsibility to pay any bank charges levied in respect of this payment.
All fees are inclusive of VAT.
2.6 Interest on overdue amounts
Interest shall be payable by the Student on any fees which are not paid to Oxbridge International Summer School by the due date for payment. That interest shall accrue and be calculated on a daily basis, both before and after judgement, at the rate of five per cent (5%) per annum above the base rate of HSBC Bank plc for the period from the due date for payment until the date when the outstanding fees are actually paid. Interest shall be compounded quarterly and payable on demand.
2.7 Late confirmations
In the event that the Student confirms his attendance after 2 May 2017 but before the start date of the Summer Scheme (2 July 2017 he shall pay the full amount of fees upon receipt of the acceptance e-mail from Oxbridge International Summer School, which will include a non-refundable deposit of £595.
2.8 No deductions
All payments made or to be made under this Contract shall be made in full, without any deduction, withholding, set-off or counterclaim on account of any taxes or otherwise.
3.1 Consumer Protection (Distance Selling) Regulations 2000 as amended
To the extent that the Consumer Protection (Distance Selling) Regulations 2000 as amended by the Consumer Protection (Distance Selling) (Amendment) Regulations 2005 (SI 2005/689) apply, the Student has the right to cancel this Contract. The cancellation period ends on the expiry of the period of seven Business Days beginning with the day after the Commencement Date. A Student’s right to cancel may be affected if the Summer Scheme commences less than seven Business Days after the Commencement Date and the Student has agreed to the Summer Scheme commencing within the seven Business Days.
3.2 Fees refundable
Other than in accordance with Clause 3.1, if the Student writes to Oxbridge International Summer School to cancel his attendance on the Summer Scheme 120 or more days before the start of the summer school for any reason he will receive a full refund of the balance of the fees; if he cancels 90-119 days before the start of the summer school he will receive 50% of the balance of the fees; If he cancels 60-89 days before the start of the summer school he will receive 10% of the balance of the fees; if he cancels 0-59 days before the start of the summer school he will receive 0% of the balance of the fees. All refunds shall be net of any foreign exchange losses and net of any other banking or transfer charges.
3.3 Fees non-refundable
If the Student for any reason cancels his attendance on the Summer Scheme other than in accordance with Clause 3.1, and does not give notice of his intention to do so in accordance with Clause 3.2 then he shall not be entitled to a refund under any circumstances. This includes, amongst others, cancellation as a result of illness.
3.4 Insurance against cancellations
The Student is strongly advised by Oxbridge International Summer School to take out insurance to insure against the consequences of needing to cancel at any time. The Student is referred to Clause 8.5 (Insurance) for further terms in relation to insurance.
3.5 Cancellation in a case of the rejection of a visa application
If the Student is unable to attend, on account of their visa application being rejected, the Oxbridge International Summer School may choose to refund your course fees, not including the deposit.
4. OBLIGATIONS OF Oxbridge International Summer School
Oxbridge International Summer School shall ensure that all Personnel have sufficient capacity, competence, skill and experience to be able to discharge the functions assigned to them. Oxbridge International Summer School shall be solely responsible for the supervision, daily direction and control of Personnel.
4.2 Vetting process
Without prejudice to Clause, before allowing any of its Personnel to be engaged in the operation and management of the Summer Scheme, Oxbridge International Summer School shall take up and verify appropriate references in accordance with its usual policy including conducting a Criminal Records Bureau check.
5.1 Oxbridge International Summer School to take out insurance
Oxbridge International Summer School shall take out and maintain or shall cause to be taken out and maintained throughout the duration of the Summer Scheme adequate and proper insurance against all insurable risks which may be incurred by it under or in connection with this Contract.
5.2 Compliance with requirements of insurers
Oxbridge International Summer School shall comply with all terms of the insurance policies relating to the insurances taken out pursuant to Clause 5.1 and shall not do or omit to do anything which might result in all or any of those insurances being vitiated or avoided either in whole or in part.
6. THE EQUALITY ACT
A Student with disabilities or with any other particular requirements is asked to provide Oxbridge International Summer School with sufficient information on his application form so that Oxbridge International Summer School can start to consider and make any reasonable arrangements.
7. DATA PROTECTION
7.1 Compliance with legislation
Oxbridge International Summer School shall comply with the provisions and obligations imposed on it by Data Protection Legislation.
7.2 Return of Personal Data
All Personal Data acquired by Oxbridge International Summer School from the Student shall be returned or deleted (at the option of the Student) on request.
7.3 Data Controller
Oxbridge International Summer School and the Student acknowledge that Oxbridge International Summer School is the Data Controller of all Personal Data Processed by Oxbridge International Summer School for the duration of the Summer Scheme.
7.4 Personal Data security
Without prejudice to the other obligations of Oxbridge International Summer School in respect of information security, Oxbridge International Summer School shall:
(a) having regard to the state of technological development and to the cost of implementing any measures, provide a level of security (including appropriate technical and organisational measures) appropriate to:
(i) the harm that might result from unauthorised or unlawful Processing, or the accidental loss, destruction or damage, of any Personal Data acquired by it pursuant to this Contract; and
(ii) the nature of the Personal Data; and
(b) take reasonable steps to ensure the reliability of Personnel who have access to the Personal Data.
7.5 Oxbridge International Summer School responsible for third parties
Oxbridge International Summer School shall be responsible for the acts and omissions of any third party with whom it contracts or which Processes Data on its behalf in connection with this Contract as it is for its own acts and omissions in relation to the matters provided for by this Clause 7.
7.6 Overseas transfers of Personal Data
Oxbridge International Summer School shall not, and shall procure that any third party with whom it contracts to Process Data on its behalf in connection with this Contract shall not:
(a) transfer Personal Data Processed for the Student to a territory outside the European Economic Area except on terms substantially in accordance with the European Union standard contractual clauses for the transfer of Personal Data to processors established in third countries under Directive 95/46/EC; and
(b) operate in relation to that Personal Data in any way which will put the Student in breach of his obligations under the Data Protection Legislation.
8. THE STUDENT’S OBLIGATIONS
The Student shall indemnify and keep indemnified Oxbridge International Summer School against any losses, claims, demands, actions, proceedings, damages and other payments, costs, expenses and other liabilities of any kind from time to time made, suffered or incurred by it as a direct or indirect result of the Student’s breach of this Contract or violation of the Rules and Regulations.
8.2 Exclusions of liability
Oxbridge International Summer School shall not be liable to the Student for any claim (whether arising in contract, tort (including negligence) breach of statutory duty, misrepresentation or otherwise) under or in connection with this Contract for:
(a) any loss of profit, revenue, anticipated savings, business or contract; and
(b) any special, indirect or consequential loss.
8.3 Types of losses not excluded
Nothing in this Contract shall exclude or limit in any way the liability of Oxbridge International Summer School for death or personal injury.
8.4 Travel documents
A valid passport is essential for travel to the UK with an expiry date of at least 6 months beyond the end date of the Student’s visit.
(a) Travel, medical and other insurance
The Student is strongly advised to take out comprehensive travel insurance, medical insurance and any other type of insurance to cover all costs and consequences of cancellations, medical treatment, damage/theft/loss of personal belongings, repatriation, legal expenses and personal accident.
(b) European Health Insurance Card
European Union nationals are strongly advised to bring with them their European Health Insurance Card (“EHIC”) which would entitle them to access state provided healthcare in all European Economic Area countries and Switzerland at a reduced cost or sometimes free of charge. The Student is advised that the EHIC is not an alternative to comprehensive travel insurance.
8.6 Student’s undertakings
The Student undertakes with Oxbridge International Summer School:
(a) to behave responsibly and not to damage any property belonging to Oxbridge International Summer School, the College, the University or to any other premises (“Campuses”) used by Oxbridge International Summer School during the Summer Scheme or to any other person;
(b) not to participate in any act that may bring Oxbridge International Summer School or any of the Campuses into disrepute;
(c) to treat all facilities of Oxbridge International Summer School and the Campuses with care and respect;
(d) not to smoke, in any of the Campuses or in the grounds of the Campuses;
(e) not to consume or possess alcohol in any of the Campuses or in the grounds of the Campuses;
(f) not to take or possess drugs in any of the Campuses or in the grounds of the Campuses;
(g) to obey the laws of England;
(h) to pay Oxbridge International Summer School £50 or the actual replacement cost in respect of a replacement room key and/or £50 or the actual replacement cost in respect of a replacement fob/card in the event of loss or damage to the original;
(i) to treat the facilities of the Campuses with care and respect for the privacy of its residents;
(j) not to interfere with or gain access to or attempt to gain access to those parts of the Campuses for which public use or access or are indicated by the Campuses to be unauthorised;
(k) to follow all policies and codes of practice in respect of the use of e-mail and the internet, health and safety regulations, data protection and Rules and Regulations, communicated or otherwise published by Oxbridge International Summer School and/or the Campuses;
(l) not to affix or attach anything to or otherwise decorate the Campuses or any part of the Campuses; and
(m) to vacate his accommodation on his final day at 9.00 a.m., otherwise an additional daily charge will be incurred.
The Student undertakes with Oxbridge International Summer School not to make use of any name, logos, or trademark of Oxbridge International Summer School or any of the Campuses except where express written consent has been given.
The Student, at the direction of the Director of Oxbridge International Summer School or another senior member of staff, may be asked to participate in promotional activities undertaken by Oxbridge International Summer School which may include videography, photography and other such activities. Students who do not wish to participate in such activities must notify Oxbridge International Summer School in writing to United House, North Road, London, N7 9DP or by e-mail.
8.9 Promotional material
The Student shall not publish any promotional material by any medium in relation to Oxbridge International Summer School and the Campuses or any of its employees, members, workers, clients or business referrers without their prior written consent.
8.10 Rules and Regulations
The Student is bound by the Rules and Regulations which are available to download and print from www.oxbridgeinternationalsummerschool.com/terms-and-conditions and which are provided to the Student by e-mail in the information pack he shall receive after confirmation of attendance.
9.1 Medical history
The Student is required to provide an accurate medical history by completing the information form that he shall receive by e-mail after confirmation of attendance.
9.2 Medical expenses
All medical expenses are the responsibility of the Student being treated. It is understood that all medical expenses incurred by the Student and paid by Oxbridge International Summer School shall be reimbursed by the Student.
9.3 Emergency medical treatment
The Student’s parent or guardian (in the case of a minor) authorise the Director of Oxbridge International Summer School or in his absence an appointed senior member of staff to consent on their behalf to the student receiving emergency medical treatment including blood transfusions within the UK, general anaesthetic and operations performed by the National Health Service or at a private hospital and where certified by an appropriately qualified medical professional as necessary for the welfare of the student and if the student’s guardian cannot be contacted in time. In the unlikely event that it is required, the Director or appointed senior member of staff will act in loco parentis for students under 18 years of age until they are able to contact the student’s parent or guardian.
9.4 First aid
In the case of sickness, accident or injury, Oxbridge International Summer School reserves the right to administer first aid and non-prescription medication to the Student unless Oxbridge International Summer School has been notified in writing that it may not do so.
9.5 Administering medication
Oxbridge International Summer School and its Personnel will not administer, prescribe, recommend or store any prescriptions or medication (including injections). The Student is responsible for storing and administering his prescribed medication (including injections). If the Student is unable to do so then the Student must disclose this on the information form or, if at a later date, notify Oxbridge International Summer School in writing so that Oxbridge International Summer School can ascertain whether a suitably qualified medical professional can be made available to undertake this role.
9.6 Request for medical evidence
Oxbridge International Summer School reserves the right to request medical evidence of the need for any medication.
Oxbridge International Summer School reserves the right at any time to terminate this Contract if Oxbridge International Summer School determines:
(a) that payment of one hundred per cent (100%) of the total balance has not been made by 2 May 2017; or
b) that the Student’s behaviour is unacceptable; or
(c) that the Student has broken any of the Rules and Regulations; or
(d) that the Student has breached any of the undertakings set out in Clause 8.6 (Student’s undertakings).
In the event of termination pursuant to Clause 10.1 (b), (c) or (d) Oxbridge International Summer School can send the Student home immediately without a refund and at the Student’s own cost.
Oxbridge International Summer School reserves the right to refer to instances of what it perceives obstructive, disruptive or aggressive behaviour of the Student to the appropriate authorities.
10.2 Costs on termination
On termination, the Student shall be entirely responsible for his return home at his own cost and any other costs incurred on termination.
10.3 Effect of termination
Termination of this Contract in accordance with its terms:
(a) will not affect any accrued rights or liabilities of either party at the date of termination;
(b) shall be without prejudice to any other rights or remedies that either party may have under this Contract or at law; and
(c) will not affect the continuance in force of any provision of this Contract to the extent it is expressed or by implication intended to continue in force after termination.
11.1 Force majeure procedure
If Oxbridge International Summer School is delayed or hindered in or prevented from performing any of its obligations under this Contract by a Force Majeure Event:
(a) the obligations of Oxbridge International Summer School under this Contract shall be suspended for so long as the Force Majeure Event continues; and
(b) as soon as reasonably practicable after commencement of the Force Majeure Event, Oxbridge International Summer School shall notify the Student in writing of the occurrence of the Force Majeure Event and the effects of the Force Majeure Event on its ability to perform its obligations under this Contract.
11.2 Performance excused by a Force Majeure Event
Oxbridge International Summer School shall not be deemed to be in breach of this Contract, or otherwise be liable to the Student, by reason of any delay or failure in performance of any of its obligations under this Contract, to the extent that the delay or failure in performance of any of its obligations under this Contract is caused by a Force Majeure Event relating to it and time for performance shall be extended accordingly.
11.3 Termination on Force Majeure Event
If a Force Majeure Event affecting any of the obligations of Oxbridge International Summer School under this Contract continues for five (5) or more consecutive days, Oxbridge International Summer School may terminate this Contract by written notice to that effect to the Student.
11.4 Survival of terms
This clause and the following clauses shall each survive termination of this Contract for whatever reason: Clause 10.3 (Effect of termination), Clause 11.8 (Notices) and Clause 11.12 (Governing law and jurisdiction).
11.5 Amendments, Variations and Waivers
No amendment or variation of the terms of this Contract shall be effective unless it is made or confirmed in a written document signed by Oxbridge International Summer School and the Student.
No delay in exercise or non-exercise by Oxbridge International Summer School of any right, power or remedy provided by law or under this Contract shall impair, or otherwise operate as a waiver or release of, that right, power or remedy. Any waiver or release must be specifically granted in writing signed by the party granting it. Any single or partial exercise of any right, power or remedy provided by law or under this Contract shall not preclude any other or further exercise of it or the exercise of any other right, power or remedy.
11.6 No partnership
Nothing in this Contract or any document referred to in it or any matter or arrangement contemplated by it shall be construed as creating a partnership, joint venture, association, fiduciary relationship or other co-operative entity between Oxbridge International Summer School and Student for any purpose whatsoever.
(a) No assignment by the Student
The Student may not assign, sub-contract, sub-licence or otherwise dispose of all or any of its rights under this Contract.
(b) Assignment by Oxbridge International Summer School
Oxbridge International Summer School may assign all or any of its rights under this Contract to any person or company without any requirement to notify or obtain further consent of the Student.
(a) Form of notices
All communications relating to this Contract shall be in English and in writing and delivered by hand or sent by post, facsimile or, electronic mail to the party concerned at the relevant address shown in the last communication received from them or such other address as may be notified from time to time in accordance with this clause by the relevant party to the other party.
(b) When notices take effect
Each of those communications shall take effect:
(i) if delivered, upon delivery;
(ii) if posted, upon delivery; and
(iii) if sent by facsimile or electronic mail, when a complete and legible copy of the relevant communication, whether that sent by facsimile or electronic mail (as the case may be) or a hard copy sent by post or delivered by hand, has been received at the appropriate address.
Oxbridge International Summer School reserves the right to change or cancel the Summer Scheme, and to make alterations to the programme, course and tutors as circumstances dictate without the consent of the Student.
11.10 Rights of third parties
Oxbridge International Summer School does not intend any term of this Contract to be enforceable pursuant to the Contracts (Rights of Third Parties) Act 1999.
Oxbridge International Summer School is an organisation which contracts with Oxford Colleges for the use of facilities, but which has no formal connection with the University.
11.12 Governing Law and Jurisdiction
(a) Governing law
This Contract shall be governed by and construed in accordance with English law.
Each party irrevocably submits to the exclusive jurisdiction of the English courts to settle any dispute which may arise under or in connection with this Contract or the legal relationships established by this Contract.
12. DEFINITIONS AND INTERPRETATION
12.1 Defined terms
In this Contract
“Business Day” means a day (other than a Saturday or Sunday) on which banks are open for general business in London;
“College” means colleges associated with the University;
“Commencement Date” means when payment is made;
“Data” has the meaning given to that expression in s1 Data Protection Act 1988;
“Data Controller” has the meaning given to that expression in s1 Data Protection Act 1998;
“Data Protection Legislation” means all applicable legislation relating to data protection, including the Data Protection Act 1998, Directive 1995/46/EC of 24 October 1995 and Directive 2002/58/EC of 12 July 2002;
“Director” means any of the directors of Oxbridge International Summer School;
“European Economic Area” means the area defined in the agreement on the European Economic Area signed at Oporto on 2 May 1992 as subsequently amended or adjusted;
“European Union” means those European Union states which are for the time being members of the European Union;
“Force Majeure Event” means, in relation to Oxbridge International Summer School any event beyond its reasonable control including, without limitation any strike, Act of God, fire, war or riot;
“Oxbridge International Summer School” means Oxbridge Interviews Ltd, a company incorporated in England and Wales (registered number 06653969) whose registered office is at United House, North Road, London, N7 9DP;
“Personal Data” has the meaning given to that expression in s1 Data Protection Act 1998;
“Personnel” means all persons employed or engaged, including employees, volunteers, workers, agents and self-employed contractors by Oxbridge International Summer School from time to time in connection with the operation and management of Oxbridge International Summer School;
“Processing” shall, for the purposes of Clause 7 (Data Protection) have the meaning given to that term in s1 Data Protection Act 1998, and “Processes”, “Process” and “Processed” shall be construed accordingly;
“Rules and Regulations” means the Summer Scheme rules and regulations which are available to download and print from www.oxbridgeinternationalsummerschool.com/terms.html;
“Student” has meaning given in Clause 1.2
“Summer Scheme” means the two week academic and cultural programme and all its associated activities and arrangements as described on the Oxbridge International Summer School’s website at www.oxbridgeinternationalsummerschool.com;
“University” means the University of Oxford; and
“VAT” means value added tax as provided for in the Value Added Tax Act 1994 and any Tax similar to that Tax imposed in addition to or in substitution for it at the rates from time to time imposed.
12.2 Contents page and headings
In this Contract, the contents page and headings are included for convenience only and shall not affect the interpretation or construction of this Contract.
12.3 Meaning of references
In this Contract, unless the context requires otherwise, any reference the masculine, feminine or neuter gender respectively includes the other genders and any reference to the singular includes the plural (and vice versa).